Print Collateral Design Request
About this template
This template helps design teams collect the information needed to create print-ready collateral, from brochures and postcards to signage and event pieces. It covers format, dimensions, materials, finishing, required copy, distribution needs, deadlines, and source files.
Who it’s for
- Marketing teams requesting brochures, flyers, postcards, or sell sheets
- Organizations preparing business cards, rack cards, invitations, or event materials
- Teams needing print-ready files that meet printer specifications
- Projects that require brand assets, approved copy, and a final print approver
When to use it
- When starting a new print collateral design project
- Before providing files to a commercial printer
- When a piece needs specific dimensions, paper preferences, folds, or finishes
- When mailing or distribution requirements may affect the format or layout
Customization tips
- Add preferred printer contacts or standard production specifications for recurring vendors
- Make proof and final delivery dates required for time-sensitive projects
- Include additional collateral types if your team regularly produces specialized printed materials
- Add a budget or cost-center field if print production costs need approval
Preview the template
About Sydnee RequestsInteractive preview — your clients fill this out in their portal on your domain.
Assigned toYour client
Print Collateral Design Request
Project overview
Tell us what you need and who it is meant to reach.
Choose the primary printed piece for this request.
A short name we can use to reference this work.
This helps us shape the layout, messaging, and visual emphasis.
Print specifications
Please share the physical format and production preferences for your piece.
Provide the final trimmed size, including orientation if known.
Enter the number of copies you expect to print.
Include stock, weight, texture, coating, or material preferences if you have them.
Select any production details that apply.
Share any printer guidance we should follow. If you do not have this yet, please say so.
Content and distribution
Provide the information that needs to appear on the piece and how it will be used.
Please provide the copy that must appear in the design. Upload a document below if it is lengthy.
Include any mandated legal, regulatory, or partner language exactly as it should appear.
Choose the plan that best fits this project.
Share any requirements that affect the design or format.
Timeline and approval
Help us plan production and identify the person who will sign off on the final print file.
When do you need the first design proof to review?
When do you need the final print-ready files?
Please identify the person authorized to give final approval before the file goes to print.
Files and reference materials
Upload the materials we should use for your design. These can include multiple files.
Upload logos, brand guidelines, fonts, color references, or previous collateral to match.
Upload approved photos, illustrations, product images, or other visual assets for this piece.
Upload any longer copy documents, printer templates, mailing specifications, or production guides.
