Year-End Bookkeeping Closeout Checklist
About this template
This checklist helps an accounting professional collect the information and documents needed to review and close a business’s year-end books. It covers the reporting period, outstanding transactions and reconciliations, payroll and contractor activity, financing, fixed assets, owner transactions, tax-related records, and supporting statements.
Who it’s for
- Businesses preparing to close their books for a year-end reporting period
- Bookkeeping firms collecting records from clients before year-end closeout work
- Businesses with outstanding bank, credit-card, payroll, loan, or asset activity
- Clients who need to identify unresolved bookkeeping or tax-related questions
When to use it
- Before beginning a year-end bookkeeping closeout
- When requesting bank and credit-card statements for the full closeout period
- When year-end payroll, contractor payments, loans, or fixed-asset activity need review
- When tax filings, notices, or prior-year returns may affect the closeout
Customization tips
- Keep the reporting period and due date visible so the client knows which records to provide.
- Adjust the tax document choices to match the filings and notices relevant to your clients.
- Add upload sections for merchant processor reports, inventory records, or sales reports when applicable.
- Remove document groups that do not apply to the client’s bookkeeping setup.
Preview the template
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Assigned toYour client
Year-End Bookkeeping Closeout Checklist
Reporting period
Let us know which books and year-end period we’re closing.
Select the final date for the reporting period we should close.
Choose the accounting basis you use for year-end reporting, if known.
Include anything you know is missing, duplicated, or waiting to clear.
Business activity records
Share the year-end activity that may need to be recorded or reviewed.
Tell us about year-end payroll or contractor activity that needs attention.
Include any financing activity that may affect the closeout.
Include the purchase or disposal date and approximate amount if available.
Include activity that may not be clearly categorized in the books.
Tax items and open questions
Flag tax records and questions that could affect the year-end close.
Select the tax-related documents you can provide for this closeout.
We’ll use this to make sure nothing important is missed.
Please confirm whether the details you’ve provided represent all known year-end activity requiring our attention.
Supporting documents
Upload the records for the reporting period. Please use the separate upload areas below for each document group.
Upload statements for every business bank account for the closeout period.
Upload statements for each business credit card for the closeout period.
Upload payroll reports, contractor payment summaries, and any available 1099 documentation.
Upload loan statements, payoff notices, refinance documents, and financing records.
Upload invoices, receipts, financing documents, or sale records for major asset activity.
Upload the tax filings, notices, or prior-year return selected above.
Upload any additional records that will help us complete the closeout.
