Accounting Client Onboarding — Bookkeeping Setup
Customize this template to your workflow, send it to clients with your branding, and keep everything in your client portal.
Business & Primary Contact
Tell us about your business and the main contact we'll work with for setup and questions.
Legal name used on tax filings and bank accounts. (Required)
The name customers see, if different from your legal name. (Optional)
Person we should contact for bookkeeping setup and questions. (Required)
We'll email setup instructions and any follow-ups to this address. (Required)
Primary contact phone
Optional phone number for quick clarifications. (Optional)
Business Details & Tax Classification
Help us understand your business structure and tax status so we can recommend correct bookkeeping practices.
Entity type
Select the legal structure of your business. This determines tax reporting and accounting setup. (Required)
Enter your EIN if you have one. This is used for company tax records. (Optional — mark sensitive if provided)
Provide state tax or sales tax registration ID if you collect sales tax. (Optional)
Accounting Preferences & Methods
Tell us which accounting method and fiscal settings apply so we can configure your bookkeeping correctly.
Accounting method
Choose the method you use to record income and expenses. This affects reporting and tax timing. (Required)
Fiscal year end month
Select your fiscal year end month for reporting and closing entries. (Required)
Enter an approximate YTD gross revenue to help us gauge your reporting needs. (Optional)
Current Accounting & Sales Tools
Let us know which software and apps you use now so we can connect or migrate data properly.
Accounting software currently in use
Select all accounting or bookkeeping platforms you currently use. (Select all that apply)
Use this to detail any tools not listed above or explain current manual processes. (Optional)
Sales, payment processors & platforms
Select platforms you use to get paid or sell products. We'll use this to configure income accounts and integrations.
Banking & Merchant Accounts
Provide details about bank accounts and merchant accounts we should connect or reconcile.
List each business bank account and last 4 digits or identifying info. (Required)
Provide account identifiers for payment processors you want linked. (Optional)
Name of the bank where your main business account is held. (Optional)
Sales & Expense Details
Tell us about your revenue streams and expense handling so we can set up the chart of accounts and categories.
Primary revenue streams
Select all revenue streams that apply. This helps map income accounts correctly. (Required — choose at least one)
Common expense categories
Select expense types we should expect so we can build categories and automation rules.
These items may require special accounting treatment. (Optional)
Access & Migration
Let us know what level of access you're able to provide and any migration needs.
Preferred data access method
Tell us how you'd like to grant access so we can plan the onboarding steps. (Required)
Tell us about access limitations, preferred migration dates, or security processes. (Optional)
Reporting & Service Expectations
Share the reporting cadence and specific reports you want so we deliver the right setup.
Reporting frequency you'd like
Select how often you want financial reports delivered. (Required)
Reports or deliverables you want
Choose the reports you'd like included in your package.
Tell us your top priorities so we can tailor the setup and services. (Optional)
Documents & Uploads
Upload any files that will help with setup: financial statements, prior bookkeeping exports, bank statements, or relevant registrations. Place sensitive credentials under 'Secure Credentials' if instructed.
Profit & Loss, Balance Sheet or Trial Balance (latest)
Upload your most recent PDF or exported report to help us understand current balances.
Accounting software export (QBO, CSV, or Excel)
If you have an export from your previous accountant or software, please upload it here. This speeds migration.
Bank statements (last 3 months)
Optional but helpful for initial reconciliations.
Business formation documents / tax registrations
Articles of organization, EIN letter, sales tax permit, or relevant registrations. (Optional)
Authorization & Signature
Please sign to confirm you authorize our firm to access and work on your bookkeeping as outlined in service materials.
Client authorization signature
Sign here to authorize bookkeeping access and setup. (Required)
Draw a signature in the box above
