Photography Shot List & Location Planning
About this template
This template helps photography clients communicate the images they need, where the session will take place, and the practical details that shape the shoot plan. It covers timing, access, permits, lighting, weather contingencies, participant availability, and final plan approval.
Who it’s for
- Business or brand photography sessions with multiple required shots
- On-location shoots involving building access, parking, or permits
- Photography projects with several participants, spaces, or time constraints
- Teams that need a clear point person and approval process before the shoot
When to use it
- Before confirming the final photography schedule and shot priorities
- When a shoot includes more than one location or restricted-access spaces
- When indoor lighting, weather, or setup constraints may affect the plan
- When coordinating availability for people who need to be photographed
Customization tips
- Add fields for reference images or visual examples if creative direction needs to be reviewed
- Include a release or consent section when participant permissions are required
- Add a delivery preferences section for file formats, image selection, or delivery timing
- Create location-specific sections when each site has different access rules or contacts
Preview the template
About Sydnee RequestsInteractive preview — your clients fill this out in their portal on your domain.
Assigned toYour client
Photography Shot List & Location Planning
Shoot Overview
Share the core details that will guide our photography planning.
Choose the date the photography session is scheduled to take place.
Include the expected arrival, shooting, and wrap times if known.
A brief goal helps us prioritize the right moments, people, and spaces.
Shot Priorities
Tell us which images matter most for your project.
Include the people or groups that must be photographed.
Share the products, work, details, or activities that need coverage.
Note any spaces, scenes, or moments that are essential to capture.
Add any nice-to-have images we can capture if time allows.
Select all planned uses so we can frame and prioritize shots appropriately.
Locations & Access
Help us plan the route, entry details, and practical needs for each location.
Provide each planned location where photography will take place.
Share entry procedures, building access details, or restricted areas. Do not include door codes, alarm codes, passwords, or other private credentials.
Note when each space is available and any time limits or blackout periods.
Let us know whether permission is required before we photograph at any location.
If applicable, share the person or details we should coordinate with about access or permissions.
Include parking locations, parking validation, loading access, or travel considerations.
Lighting, Setup & Contingencies
Flag conditions that could affect the schedule, setup, or look of the images.
Tell us about daylight, indoor lighting, window light, or any lighting preferences.
Share space limitations, noise restrictions, power availability, or anything that affects setup.
For outdoor plans, let us know the preferred indoor alternative or rescheduling approach.
Include any site rules, hazards, required protective equipment, or safety procedures.
People & Day-of Coordination
Identify the people we should plan around and coordinate with during the session.
Share availability windows or scheduling limits for anyone who needs to be photographed.
Who can help us with access, questions, and day-of coordination?
Please provide a number we can use during the shoot if needed.
Include anyone whose role affects access, setup, scheduling, or the shoot flow.
Plan Review
Tell us how to route the completed shot and location plan for review.
Identify the person who can confirm the final shot priorities, schedule, and locations.
Provide their email if it is different from the address we already have for you.
